Give a missed call a next step.
Send an approved text back, record the call and give someone on your team a callback task.
Workflow automation
Reduce the work
you keep repeating.
Your team should not have to chase every reply, copy every record or prepare every reminder. We help you find where automation can reduce staff time and operating costs, then handle the build.
Find your starting point A task, taken care of.Example workflow
01
A call goes unanswered
02
An approved text goes out
Your team gets a callback task
Built around a supported business phone and messaging service. Your team makes the callback.
Which task keeps
coming back?
These 8 examples show where you can cut repeated manual steps. We help you choose the first workflow based on the time it takes and the cost to change it.
Keep the next reply from slipping.
Acknowledge a new lead, assign an owner and prompt the next follow-up while it is still needed.
Put the appointment on their radar.
Send the right reminder before a booking, and update it when the appointment moves or is cancelled.
Enter the details once.
Keep agreed customer details and job stages in sync between the tools your team uses.
Spend less time collecting updates.
Route inbox requests, prepare reply drafts and collect weekly activity in one report.
Ask for a review after the job.
Send a review request when a job is complete. Bring new reviews to your team and prepare responses for approval.
Follow up on an open invoice.
Check payment status before a reminder goes out. Hand paid jobs to the next person without another copied email.
Answer the questions that repeat.
Use an AI assistant to answer from approved business information, with a contact route when a person needs to help.
Try AdaFind the value.
Then build the workflow.
You bring the business knowledge. We help you decide what is worth changing, choose how to do it and show your team what to expect. No technical brief needed.
- 01
Review and prioritize
Map how work gets done today. Compare time spent, repeat errors and delays with the cost to build and run the workflow. Agree on the first project and how to check its value.
- 02
Build and test
We handle the setup and test it with you, including changed bookings, missing details and failed messages. Your team sees what happens at each step.
- 03
Train and support
We show your team how to use and pause the workflow. We review it against the original goal, with optional ongoing care for checks, fixes and agreed changes.
Know what
you’re getting.
See the tools, costs and support included before you commit. Setup and ongoing care have separate prices.
See how pricing works- What if I do not know what to automate?
- Start with a normal working day. We look at where time goes, what gets copied or chased, and where work waits for someone. You get help choosing a useful first project and understanding its setup and running costs.
- Can you text someone after a missed call?
- Yes, with a supported business phone and messaging service. We can send an approved text, log the call and assign a callback task to your team. We check your phone setup and message rules before quoting.
- Do we need to switch tools?
- We start with what you use and check what it can support. If a change is needed, we explain the reason and cost before you decide.
- What does monthly care cover?
- Your care quote names the workflows, checks, fixes, support hours and small changes included. New workflows and larger changes get their own scope. Software subscriptions and usage costs are listed separately.
- Does every workflow need AI?
- No. A reminder or record update often needs clear rules. AI can help with reading, sorting or drafting information. We explain where it is useful and keep a person responsible for decisions that need judgment.
- How much does a build cost?
- We quote setup after mapping the steps and checking the tools. Ongoing care is quoted separately. You get the scope, price and timeline before work starts.
Not sure where to start?
Show us a working day.
Tell us where time goes or work gets stuck. We reply within two business days.